CALL FOR ENTRIES 2025

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RULES-FOR-PARTICIPATION_PRFF2025_v1.0

RULES FOR PARTICIPATION 2025

ARTICLE 1 ADMISSION 

The works that have ROBOTS/ROBOTICS as their main theme or explicit reference can be presented in any form or style and will be eligible to participate in the PRFF 2025 edition, if not presented in the previous editions of the PRFF.

Works submitted in fiction and animation categories must not exceed 20 minutes (credits included), in the documentary category must not exceed 40 minutes (credits included) while those submitted in the junior-school category must not exceed 15 minutes (credits included).

Works which language is neither Italian nor English, must be subtitled in either English or Italian.

Each participant is allowed to submit one piece of work in each category.

It is possible to submit works that have already been presented or awarded in other festivals or contests.

ARTICLE 2. REGISTRATION and ENTRY COSTS

The entry costs for each piece of work presented is Euro 15,00 (fifteen). 

Registration for the Junior School category is free.

Registration fee should be paid by April 30th 2025 (23.59 CET).

We only accept payments by bank transfer to

GREAT Robotics S.r.l.s.

Bank:            BANCA DI CREDITO COOPERATIVO DI CASTAGNETO CARDUCCI
Agency:        Livorno
IBAN:            IT46J0846113900000010556702
BIC:             BBCDIT3C
CAUSATION: PRFF2025 + title of the work presented

Documentation sent to the Pisa Robot Film Festival will not be returned, but archived for study and/or promotional purposes and/or for the purpose of inclusion in other festivals subject to agreement with the participants.

ARTICLE 3. SUBMISSION

Directors and filmmakers must send the following material, for each piece of work submitted:

  • Web-link to the proposed work;
  • Abstract of the proposed work;
  • The signed and completed registration form of the work in PDF format (download the PDF Version: REGISTRATION FORM_PRFF2025_v.1.0 ; download the DOCX Version: REGISTRATION FORM_PRFF2025_v.1.0);
  • Release according to the regulations in force. Special attention should be paid to underage students, in the JUNIOR SCHOOL category (download the PDF Version: RELEASING_PRFF2025_v1.0 ; download the DOCX Version: RELEASING_PRFF2025_v1.0);
  • From 1 to 5 jpeg scene images of at least 2 Mega Pixels;
  • 2 photographs of the director in jpeg format of at least 2 Mega Pixels (optional for the junior school category; in alternative, it is possible to provide a picture of the whole class);
  • Web-link to the movie trailer (optional);
  • Official movie poster in jpeg format (optional);
  • Copies of the bank transfer receipt;
  • Invoice details (please fill in section 2 of the Registration Form). 

All materials mentioned above must be submitted no later than April 30th, 2025 at 23.59 CET to pisarobotfilmfestival@gmail.com with the subject line: “Registration PRFF2025 + TITLE OF THE WORK PRESENTED”.

The film can be sent by link via e-mail to pisarobotfilmfestival@gmail.com or by using a digital support (such as DVD, USB memory stick, SD card) to the following address:

Pisa Robot Film Festival 2025
c/o Eventi in Fiore SAS
Via San Paolo 64,

56125 Pisa
ITALY

Failure to do so will lead to exclusion from the competition. Organizers reserve the right to request replacement copies of works considered inadequate for public screening.

ARTICLE 4. SELECTION

Authors whose works are selected by the Pisa Robot Film Festival will be informed by email by Sunday, May 4th, 2025.

Works will be included in the following categories: FICTION, ANIMATION, DOCUMENTARY, and JUNIOR SCHOOL. This subdivision will be performed if there is a minimum of 5 (five) submissions per category. If not, the organisers may remove one or more categories.

All selected films will be screened during the Pisa Robot Film Festival (time and venue to be confirmed).

ARTICLE 5. ELIGIBILITY

Works must meet the following conditions, subject to exclusion from the competition:

  • Relevant subject, maximum duration and presentation of all material within the terms set.
  • The video must not contain obscene, offensive, inappropriate material and shall not violate the privacy, copyright, trademarks and / or intellectual property rights of any person or organization. Participants must not use materials or elements in the video that are subject to third party rights (such as excerpts from other movies, images, audio, music, etc.) unless permission has been obtained prior to the video submission. If the video contains images of minors, the participant must get permission from the parents or legal guardians.
  • The organizers reserve the right at any time during the competition to remove or disable any video that does not meet the requirements and / or conditions of participation.
  • By participating in the competition, participants accept all terms and conditions of this notice and exempt the organizers of the Pisa Robot Film Festival from any civil and capital liability for damages to persons or things arising from participation in the competition as well as for costs and / or expenses for production, use, the loss of the video.
  • Works presented or recognized in other competitions may be included.
  • Participants accepts that all videos and pictures related to the proposes artwork can be used by the Pisa Municipality for promoting similar events. 

ARTICLE 6. JURY

The organizers of the Pisa Robot Film Festival will nominate the Jury. The Jury evaluates all films participating in the contest, regardless of membership category. The decisions made by the juries are final.

Every attempt will be made to appoint jury members from a wide range of backgrounds and disciplines. The people who have collaborated in the creation of competing works or are interested in their use cannot be appointed as members of the Jury.

The names of the jury members will be made publicly available on the PRFF web-site (www.pisarobotfilmfestival/jury).

ARTICLE 7. AWARDS

The jury will award the following prizes:

  • First Absolute Prize Award for “PISA ROBOT FILM FESTIVAL” and prize money of EUR 500,00 (regardless of the membership category).
  • Best Technological Innovation: Award for “Best Technological Innovation” and prize money of EUR 500,00 (regardless of the membership category). This prize will be awarded to those audio-visual works that, because of their form of expression, and/or technology of realization and/or modalities of fruition, can be considered highly technological.
  • Fiction Section: Award for “Best Fiction” and prize money of EUR 300,00.
  • Documentary Section: Award for “Best Documentary” and prize money of EUR 300,00.
  • Animation Section: Award for “Best Short Animation” and prize money of EUR 300,00.
  • Junior School Section: Award for “Best short movie Junior School” and prize money of EUR 300,00. This is a special prize for school students (all levels). Works can be submitted in fiction, animation or documentary categories.
  • Best Original Soundtrack: Award for “Best Original Soundtrack” (regardless of the membership category) and prize money of EUR 150,00.
  • Best Director: Award for “Best Director” (regardless of the membership category).
  • Best Photography: Award for “Best Photo” (regardless of the membership category).
  • Best Editing: Award for “Best Editing” (regardless of the membership category).
  • Best Screenplay: Award for “Best Screenplay” (regardless of the membership category).

Prize money will be paid by bank transfer within 90 days from the end of the Award.

Winners will have to communicate bank deatils to the organisers in due time. 

ARTICLE 8. SELECTION CRITERIA

The Jury will express itself on the basis of the following criteria (no particular order):

  • Relevant theme
  • Quality of research reflected in video
  • Significance and potential impact of the message
  • Quality of production
  • Creativity and overall originality of the video
  • Level and quality of technological innovation with respect to: expression, production and fruition

ARTICLE 9. AWARD CEREMONY

The films admitted to the final will be screened during the Award Ceremony of the Pisa Robot Film Festival, which will be held in Pisa (Italy) on May 10 at the Cineclub Arsenale (Vicolo Scaramucci, 2, 56125, PI). Prizes will be awarded after the screening of the finalist films and presented directly to the winners or representatives.

Failure to attend the parties concerned (or delegates) implies not awarding the prize.

Remote attendance is possible but should be agreed with the PRFF organisers. Please contact us if you will not be able to attend in person.

ARTICLE 10. CONTACTS

For more technical or organizational information write to:       pisarobotfilmfestival@gmail.com

To keep up to date, we recommend that you check regularly for updates on our web-site:     https://pisarobotfilmfestival.com/